WILTSHIRE AT OXFORD ASSOCIATION BOARD MEETING

Attendance/ Call to Order/ Approval of Minutes

• Meeting was called to order at 6:05 pm.
• Previous Minutes for October 16, 2003 – To be approved off –line.  Approved post meeting with minor corrections.

Advisory Committee Report

• Board will send out a request for volunteers to form a landscape, insurance and contracts committee.  Lynley to draft the notice for CCR to mail with the budgets.

Treasurer’s Report

• 2 bills were paid since the last meeting.
• Reviewed 2004 Budget draft prepared by CCR.  A decision was made not to add deductible; it will be floated from other categories.
• Motion to approve budget made by Mark Murray, seconded by Mike Rebert and L. Thinnes.  A copy of the budget will be sent to all homeowners.
• CCR requested to move reserves from operating account to reserve account in the amount of $2595.  Motion to approve by Mark Murray, seconded by Mike Rebert.
• CCR requested a motion to perform audit /tax return.  Motion made by M. Murray, seconded by M. Rebert.

Management Company report

• Assessment for 2004 will remain the same $230 with the homeowner’s board taking on more activities.  A letter with the assessment will be sent to the homeowners.
• Fine Structure adopted by the board.  Copies of this will be mailed out to the homeowners with the budgets and assessments.
• Question if landscaping committee does something on behalf of the HOA Board are they covered by the insurance policy?
• No proposals for landscaping and snow removal have been received.  CCR will follow-up on this.
• Legal review – Board has been asked to accept a counter offer of a 6 ft fence of natural materials.  The board rejects this offer as the 6-foot height is outside of what is allowed by the covenants.  The board will put changing the covenants to a special vote if the party can obtain at least 70 signatures stating their willingness to vote for a change to the covenants. CCR to convey this to the Lawyer.

Architectural Committee Report

• Patio approved
• Board reviewed request for a Counseling office to be run inside the home.  This is violation of the covenants and the request will be denied.
• The original intent of swing sets was to have them behind the house.  For houses that have swing sets on side yard (with little back yard that have no other houses adjoining the property), in order to maintain the aesthetics of the property, they will be asked to move them behind the front line of the garage.
• To date there have been no volunteers for the ARC Chairperson.  The board will continue to operate with the ARC for approvals.
• Request for a side door awning will be heard at a separate meeting in December.
• Homeowners who have installed fences in front of the back line of the house will be asked to fix the fence by moving it back so it does not extend beyond the back of the house.
• Letter to be sent to owner who isn’t picking up after their dog.

New Business

• Gus reviewed options for an income-generating fee that has a basis in the Uniformed Planned Community Act.  We would adopt a fee of $150, which would be a Capital Improvements fee.  This fee would be paid by the buyer as part of their closing costs.  It would be kept in a separate account titled Capital Improvements.  CCR to draft the resolution that the Board will sign.
• Entry Signs – Light bulbs will be changed to fluorescent.  The sign keeps slipping and need to be wired.  Mike will look into it.
• Cracks were noticed in the sidewalks on the corners.  These will be repaired after the 18-month walk through.

Next meetings: 

December 16 – Closed for grievance hearing – Board and CCR to attend – Model Home

January schedule will be done after the holidays.

If any homeowner at Wiltshire at Oxford would like a copy of the original documents just send an email, which will be passed along to the correct party.  These web documents are intended only as a quick reference or guide, and are not legally binding representations of the actual documents.  Thank you for your patience and understanding in this matter.