WILTSHIRE AT OXFORD ASSOCIATION BOARD MEETING 

Attendance/ Call to Order/ Approval of Minutes

• Meeting was called to order at 6:10 pm.
• Previous Minutes for July 30, 2003 – Approved

Advisory Committee Report

• Parking issues with the baseball field.  Parking remains a big issue.  They are not obeying the “no parking” signs.  Options were discussed.  Action:  M. Rebert to ask CCR to send a letter to the school board asking for their assistance not the state police. 
• An anonymous letter was received by the board complaining about excessive noise from a band.  Action:  M. Rebert asked homeowner to decrease the noise.  Homeowner had also received an anonymous letter and was angry no one talked to him personally.  The Township does not have a noise ordinance.  Action:  Board to reevaluate at the nuisance clause.
• Newsletter – A draft was sent to the ARC committee. A second draft of the newsletter was reviewed.  The newsletter will ask for volunteers who might be interested to act as captains for the street to disseminate information for the HOA.  Action: L. Thinnes finalize with a target of the early Sept for distribution.
• Proposed revision to the Rules and Regulations has been reviewed by legal.  CCR to bring to the Sept. 4^th meeting.
• Frost requested that the HOA pay for the trash bin as residents had been using it.  The board sent a letter stating that they would not pay for this

Treasurer’s Report

• Board did not review the financials for the month. 
• Pending legal action –fees received.  
• Check with CCR to see if the fees were collected from the settlement for the lot that owed back fees.  Did the amount collected include the August invoice of $120 legal fee?  Action:  M. Rebert to confirm with CCR.

Management Company report

• Glass replaced in the Entranceway.

Architectural Committee Report

• ARC Report – Deny Fencing plan for Lot 4
• MaryAnn will act as ARC Chair until one can be found
• Lot 11 lawn getting tall – L. Thinnes to call and see how they want it handled (Post meeting note:  Grass cut right after meeting, arrangements have been made.)

Open Board Meeting

• An open board meeting set for October 16^th.  CCR to attend.  

New Business

• Board Directors and Officers Insurance – M. Rebert to discuss with CCR to request information on when it can be reverted to the State Farm Policy.
• Agenda items for the October meeting to discuss at Sept 3, 2003 meeting:

·        Band

·        Snow removal reminders

·        Trash cans

·        Entrance signs

·        Vacancy for ARC Chair

·        Rule and Reg. revisions

·        Update on sales and remaining lots for completion from Donovan Mackay

·        Budget vs. YTD

·        To assist the daily management of the HOA do we want:

o       Full services of a management company such as CCR with legal as required

or

o       Office manger hired by the HOA (picked via resume and bonded for collections) while keeping legal as required as we do now

 Next meeting: 

September 3^rd, 6:00 pm, Home of Mike Rebert 920 Old Library Lane – Board, ARC, Advisory committee and CCR   

If any homeowner at Wiltshire at Oxford would like a copy of the original documents just send an email, which will be passed along to the correct party.  These web documents are intended only as a quick reference or guide, and are not legally binding representations of the actual documents.  Thank you for your patience and understanding in this matter.