WILTSHIRE AT OXFORD ASSOCIATION BOARD MEETING

 Attendance/ Call to Order/ Approval of Minutes

• Meeting was called to order at 6:10 pm.
• Previous Minutes for June 26, 2003 – Approved

Advisory Committee Report

• Web Page is up and operational. Web Site Administrator requested pictures of the board members.  Email received on the web site will be forwarded to CCR.  CCR will then forward issues to the Board.  Action: L. Thinnes to send warranty forms to web master.  Action: Board members need to send pictures to Web Master for inclusion on the web.  Action: L. Thinnes to make sure all email addresses are up to date with CCR.
• Newsletter – A first draft of the newsletter was reviewed.  Board members and were asked to provide information by end of Aug.  A draft will be sent to the ARC committee. The newsletter will ask for volunteers who might be interested to act as captains for the street to disseminate information for the HOA.  Action: L. Thinnes finalize with a target of the end of Aug/ early Sept for distribution.
• There is a broken glass in the pillar in the entrance area.  The replacement glass was special ordered.  Action:  CCR notified and glass is on order.  It will take one month.
• Electric Scooters have been seen in the development.  These are not legal is they are not a licensed driver.  M. Murray reviewed By-Laws.  Board recommends that additional language be added to the Rules revision under 2C to read: No motorized vehicles or conveyances shall be operated in any part of the Common Facilities and sidewalks at any time (other than those required for the handicap).  Action:  L. Thinnes to send proposed revision to CCR for inclusion in the Rules and Regulations revision to be reviewed by legal.

Treasurer’s Report

• Board reviewed the financials and approved.  
• Pending legal action –fees received.

Management Company report

• Landscaping – Other entrance areas will be mulched for now and replanted during the next planting in the fall.  Alternate entrance sign options will be looked into.

Architectural Committee Report

• Denise Vecere resigned her position.  ARC members have agreed to continue to operate until a new Chairman can be found.  Action:  Put out a request for a new Chairperson at the October meeting.
• ARC Report – 5 approvals:  decks, fences, pool, driveway extension
• Driveway extension – Board members visited site Action:  Board recommends that the extension can be done as long as it does not extend past the front of the garage
• Revisions to the Rules and Regulations were sent to CCR for legal review. 
• CCR to send a letter requesting the owner submit a ARC approval form for their brick patio.

Open Board Meeting

• An open board meeting set for October 16^th.  CCR to attend.

New Business

• Parking issues with the baseball field.  Parking remains a big issue.  They are not obeying the “no parking” signs.  Options were discussed.  Action:  M. Rebert to ask CCR to send a letter to the school board asking for their assistance.  Next option is to discuss it with the Township.
• An anonymous letter was received by the board complaining about excessive noise from a band.  Action:  M. Rebert will ask homeowner to decrease the noise.
• Plastic playground equipment and play houses – Complaints have been received that these do not comply with the Wooden swing sets provision.  The board discussed and determined that if the playhouses are plastic, they are considered toys and they are acceptable as long as they are not permanent structures.  Plastic slides are acceptable when attached to a wooden swing set or play house.  Action:  Inform the ARC and place information in the newsletter.
• Silt fences in the wetlands and drainage areas remain in the Phase I area and are unsightly especially during the winter months.  These are under the purview of the Conservation District.  A call can be placed to them.

 Next meetings: 

Aug 21st, 6:00 pm Home of Lynley Thinnes 419 Inkwell Court – Closed board meeting.

September 3^rd, 6:00 pm Home of Mike Rebert 920 Old Library Lane – Board, ARC, Advisory committee and CCR.  

If any homeowner at Wiltshire at Oxford would like a copy of the original documents just send an email, which will be passed along to the correct party.  These web documents are intended only as a quick reference or guide, and are not legally binding representations of the actual documents.  Thank you for your patience and understanding in this matter.