Wiltshire at Oxford Homeowners Association Board Meeting

Minutes from June 26, 2003

WILTSHIRE AT OXFORD ASSOCIATION BOARD MEETING

Attendance/ Call to Order/ Approval of Minutes

• Meeting was called to order at 6:15 pm.
• Previous Minutes for May 21, 2003 – Approved

Advisory Committee Report

• CCR replaced entrance signs – Action: M. Rebert to ask CCR if HOA paid for signs.  Follow-up: CCR indicated that the HOA did not pay for any signs
• Web Page –Letter to be sent to Donovan Mackey re: Link to ReMax on the website that the board approves of this link.  Action: M. Rebert  to stop by and see Donovan
• Newsletter – A first draft of the newsletter was reviewed.  Board members and ARC committee were asked to provide information by the 20^th of July.  The newsletter will ask for volunteers who might be interested to act as captains for the street to disseminate information for the HOA.  Action:  D. Vecere to send a recent list of ARC membership to L. Thinnes.  Action: L. Thinnes finalize with a target of the end of July/ early Aug for distribution.
• There is a broken tree in the entrance area.  The tree will be removed.  It will be determined later in the year if it will be replaced.  Action:  Remove tree to the trash.

Treasurer’s Report

• Collection of fees – 1 lot paid but did not include late fees and interest.  Homeowner given more time to get Board requested information from the post office.  Action: CCR to send letter requesting this information.  Mike to contact CCR.
• Pending legal action –settled out of court; however agreed payment was not received.   Follow-up Actions:  CCR to re-institute legal proceedings.
• Board reviewed the financials and approved. 

Management Company report

• Landscaping – T+M gave an updated quote of $675 to remove and replant the entrances.  Action:  M. Rebert will call CCR to clarify what will be done and when.
• On Cornerstone there are rocks in the easement area preventing the area from being mowed.  Action:  M. Rebert to contact CCR to ask Frost to remove the rocks.
• Deed Transfer – Revised Deed transfer where we will take over the Phase 1 areas was reviewed.  Action:  M. Rebert to send to CCR.

Architectural Committee Report

• ARC Report – 7 approvals:  decks, fence, shed, retractable awning, privacy wall on deck (one side only < 15 feet long)
• Wooden mailbox post was installed rather than original style.  Action: D. Vecere to notify CCR to send letter.
• Green reflective signs have been approved.  Notification will be done via the newsletter and the website.  Action:  Notify CCR that these were approved.
• Request for 6’ pool fencing is currently assigned to legal for all further actions.
• Response was sent to owner with the existing shed. 
• Driveway extension – Action:  Board members to visit site to review and report back to the ARC.
• ARC Committee noted that CCR is handing out old copies of the ARC request form.  Action:  Denise to notify them and provide them with the new form
• Revisions to the Rules and Regulations were discussed.  New revisions were agreed to by the board.  Proposed revisions need to be sent to CCR for legal review.  Action: D. Vecere

Open Board Meeting

• An open board meeting will be planned for October.  L. Thinnes contacted CCR with the dates in order to reserve the church.  Post Meeting note: Date for this meeting will be October 16^th.  CCR to attend

New Business

• Electric Scooters have been seen in the development.  These are not legal is they are not a licensed driver.  Action: M. Murray to review By-Laws.  CCR will be asked to send a letter once it is determined who it needs to be sent to. 
• Parking issues with the baseball field.  Parking remains a big issue.  They are not obeying the “no parking” signs.  Options were discussed.  Action:  M. Rebert to ask CCR to send a letter to the school board asking for their assistance.  Next option is to discuss it with the Township.

Next meeting:  July 22nd 6:00 pm Home of Mark Murray 604 Quill Court

If any homeowner at Wiltshire at Oxford would like a copy of the original documents just send an email, which will be passed along to the correct party.  These web documents are intended only as a quick reference or guide, and are not legally binding representations of the actual documents.  Thank you for your patience and understanding in this matter.