Wiltshire at Oxford Homeowners Association Board Meeting

Minutes from May 21, 2003

WILTSHIRE AT OXFORD ASSOCIATION BOARD MEETING

Attendance/ Call to Order/ Approval of Minutes

• Meeting was called to order at 6:10 pm.
• Previous Minutes for April 10, 2003 – Approved with minor edits

Advisory Committee Report

• Pillars – General discussion around pillars.  Township required pillars to be moved off Township right of way.
• CCR replaced entrance signs – Action M. Rebert to ask CCR if HOA paid for signs
• Original plans filed with the township - D. Vecere to verify
• Web Page –Letter to be sent to Donovan Mackey re: Link to ReMax on the website that the board approves of this link.  Action: M Rebert

Treasurer’s Report

• Collection of fees – 4 lots paid but did not include late fees and interest.  HOA will waive late fees and interest for 2003 only.  Action CCR to resend letter to say fees were waived.
• General discussion on how liens were placed for fees not collected.
• Pending legal action –settled out of court, however agreed payment has not yet been received.   Action:  M. Rebert to discuss next steps with CCR.
• Board reviewed the financials and approved. 

Management Company report

• Landscaping – no issues
• Deed Transfer – Deed transfer discussed with B. Romanelli.  We will take over the Phase 1 areas if we can get Wilkinson to note that they will meet compliance with inspections when basins are checked within 18 months.  Other phase area will wait until completion to be transferred.
• Speed limit signs on Wickersham will take a while to get installed.
• Cinders – Township is not responsible for the removal of cinders from the roadway.  They ask that residents do not sweep them into the storm drains.  Options for clean up discussed were:  Owners sweep up their own property or we can hire someone to do it.  This will have to be put out to the Homeowners.  Action:  a note of this will go into the website and the newsletter.

Architectural Committee Report

• ARC Report – 6 approvals:  decks, fence, shed, satellite dish
• Wooden mailbox post was installed rather than original style.  CCR to send letter.
• Will there be anything sent to homeowners to inform them about the green reflective signs being approved?  Yes notification will be done via the newsletter and the website. 
• Request for 6’ pool fencing referred for legal consult
• Response to be sent to owner with the existing shed.  Action M. Rebert
• Rob Brinton will be joining the ARC.

Open Board Meeting

• An open board meeting will be planned for October.  Dates proposed are October 15, 16, 21 or 23.  L. Thinnes to contact CCR with the dates in order to reserve the church

New Business

• Fire Hydrant rental fee – Are there any in subdivisions that the township pays for?  Update:  There are no fire hydrants outside of developments.
• Revisions of the ARC rules will be discussed at the next meeting
• Newsletter – In order to communicate some of the recent news a newsletter will be developed.  There was general discussion on how to distribute it.  The current plan is to hand deliver it.  Newsletter will ask for volunteers who might be interested to act as captains for the street to disseminate information for the HOA.  Action: L. Thinnes to develop a template

Next meeting:  June 26th  6:00 pm  Home of Mike Rebert, 920 Old Library Lane

If any homeowner at Wiltshire at Oxford would like a copy of the original documents just send an email, which will be passed along to the correct party.  These web documents are intended only as a quick reference or guide, and are not legally binding representations of the actual documents.  Thank you for your patience and understanding in this matter.