Wiltshire at Oxford Homeowners Association Board Meeting

Minutes from April 10, 2003

WILTSHIRE AT OXFORD ASSOCIATION BOARD MEETING

Attendance/ Call to Order/ Approval of Minutes

• Meeting was called to order at 6:10 pm.
• Previous Minutes for February 10, 2003 – Approved

 Advisory Committee Report

• Entrance Lighting – General discussion around entrance lighting in Phase 2.  It can not be done until the pillars are moved off Township right of way
• Web Page – Link to ReMax is OK Brian Carrozza to contact Donovan Mackey

 Treasurer’s Report

• Collection of fees – 4 lots paid but did not include late fees and interest.  HOA will waive late fees and interest for 2003 only.  Action CCR to resend letter to say fees were waived.
• General discussion on how liens were placed for fees not collected.
• Pending legal action – Court date set for April 24^th.  CCR will attend.  CCR will call and see if they can settle out of court first.
• General discussion around the Insurance coverage in order to clarify to the new board what the Homeowners Association is covered by.
• Board reviewed the financials and approved.  Current signature Cards signed.

 Management Company report

• Landscaping – Current contract reviewed and will be continued.  Action CCR to sign on HOA behalf.
• LPI Maintenance – Lot was conveyed to water Authority.  Currently it is in the scope of work for the maintenance contract.  Action – Mark to draft a letter to the Water Authority regarding their grass maintenance schedule.
• Pump House – See if Sewer Authority would be willing to pave, and would they want to do it when Wilkinson paves road.  Action Mark to Draft letter.
• Plant Damage – Bill Romanelli to talk with contractor.  CCR to follow-up.  Will wait until after pillars are moved.

 Architectural Committee Report

• ARC Report – 4 approvals:  deck, fence, shade arbor and patio, deck with lattice
• Request for 6’ pool fencing referred for legal consult
• Send letter to owner to request paperwork for existing shed.
• Letter to be sent regarding placement of satellite dish.

 BiAnnual Meeting

• BiAnnual Meeting – Discussion around holding a Biannual meeting.  CCR advised that it is best to hold it as an Open Board Meeting.  Dates Needed to reserve Church.
• CCR to send Thank you card and check to First Presbyterian

 New Business

• Fire Hydrant rental fee – Are there any in subdivisions that the township pays for?  Mike to look into.
• Mailboxes – Relocation of mailboxes to their side of the street.  Mike to follow up with Post master of Oxford
• Deed Transfer – CCR to go back to Wilkinson that HOA will not take those areas in Phase 2 until development completed.
• Advisory Committee Members to come to future Board meetings – Action: Mike to contact.

 Next meeting:  May 14^th  6:00 pm  Home of Lynley Thinnes

If any homeowner at Wiltshire at Oxford would like a copy of the original documents just send an email, which will be passed along to the correct party.  These web documents are intended only as a quick reference or guide, and are not legally binding representations of the actual documents.  Thank you for your patience and understanding in this matter.