WILTSHIRE AT OXFORD ASSOCIATION BOARD MEETING

Attendance/ Call to Order/ Approval of Minutes

• Meeting was called to order at 6:05 pm.
• Previous Minutes for November 19, 2003 – To be approved off line.

Advisory Committee Report

• No Updates.  The role of the Advisory committee will be revisited.  The committee will need to take on a more active role for the committees if there are no other volunteers.  To be discussed at the next meeting.
• Board is interested in knowing if Antonio might be interested in possibly doing some of the landscaping/ shoveling work.  Fee and insurance would need to be looked into.  Will discuss more next meeting.

Treasurer’s Report

• Snow removal bill for 2 events $450 was paid.
• Budgets were provided to all homeowners by mail.  Assessment fees will be sent out in January as well.

Management Company report

• Legal review – need an update from CCR at the next meeting. 

Architectural Committee Report

• A number of homes did not clear their sidewalks within 48 hours during at least one of the snow/ice events over the past two weeks.  Since this was an issue the homeowners expressed an interest in the board enforcing at the annual meeting and the October open meeting, Lynley will get a list of the homes and CCR will send reminder letters stating that the next time they fail to clear their sidewalk with 48 hours they will be fined.
• Several homes consistently leave trashcans in front to the house or on the side still visible from the street.  A list will be sent to CCR to send reminders again letting them know if it continues they can be fined.
• The original intent of swing sets was to have them behind the house.  For houses that have swing sets on side yard (with little back yard that have no other houses adjoining the property), in order to maintain the aesthetics of the property, they will be asked to move them behind the front line of the garage.  The homeowner responded they did not have enough back yard to move the swing set.  The board would like another letter sent requesting that it be moved behind the front line of the garage.
• To date there have been no volunteers for the ARC Chairperson.  The board will continue to operate with the ARC for approvals.
• A hearing was held in December regarding the request for a side door awning.  The board requested and reviewed the pictures and warranty.  Since the Rules and Regulations were in process long before this request came in (even though it was not finalized until later in 2003), the board would like to let the community know at the annual meeting that we are thinking of allowing awnings over side or back doors and would be amending the rules and regulations to reflect this.  CCR to send a letter to the homeowner explaining this. 
• Homeowners who have installed fences in front of the back line of the house were asked to fix the fence.  To date one responded with a submission that does not reflect the actual situation.  The other did not respond in writing, but did call.  CCR to follow-up on these with letters requesting compliance to our request by a certain date or acknowledge when they can comply.  If they fail to do so they will then be subject to fines.
• The owner for Junk Monkey advertises using their home address.  This is a violation of the covenants that a residence cannot be used for a business.  We understand that this is a business run out of the home.  Clients are not coming to the home.  CCR to send a letter requesting that they cease using their home address in the ads.

New Business

• Entry lights – the photocells were bad and took time to diagnose and fix. 
• Annual Meeting – the meeting will be arranged for the end of March.  CCR to be contacted with possible dates. 
• A letter was sent out with the budgets asking again for volunteers to form a landscaping, insurance and contracts committee.  To date no interest.

Next meetings: 

February 18 – Board, CCR, ARC, and Advisory members – Lynley Thinnes’ home

March – Annual meeting, date to be determined.

If any homeowner at Wiltshire at Oxford would like a copy of the original documents just send an email, which will be passed along to the correct party.  These web documents are intended only as a quick reference or guide, and are not legally binding representations of the actual documents.  Thank you for your patience and understanding in this matter.